Yard Management System

Yard Management System by Exotrac, is an affordable Yard Management Software (YMS) providing real time visibility and optimizing efficiency while minimizing detention costs.

At hundreds of manufacturing facilities and distribution centers across the country, vital information is being entrusted to manual pen and paper processes. Trailers are lost in yards and demurrage costs stack up for want of readily accessible information.

However, each year more facilities are embracing technology with the most advanced Yard Management System (YMS) on the market. Exotrac is a cloud based solution with a user-friendly web interface that provides real time visibility of all trailer and container assets at any given facility. Out in the yard, Exotrac deploys Android and iOS applications on rugged devices to optimize efficiency from the gate to the dock. Each user has the specific actions they need to work as quickly, efficiently and accurately as possible.

The user-friendly web interface means maximum visibility for all departments. Planners can use Dock Door Scheduling to anticipate when deliveries will arrive to the facility and make sure there is adequate labor. Dock managers can search for the trailers or containers they need and request them in and out of their doors via push notifications.

Safety is the number one concern at any facility, and Exotrac does its part to ensure accountability. Each action is associated with a time stamp and an employee login.

As data is collected from all departments and actions throughout the day, the information is updated in real time. Whereas a paper yard check may expire within a couple hours, Exotrac keeps updating all the moves and status changes for all assets within the yard as they happen. Since any user can access the site through any internet enabled device, this continuously updated information can be acted upon to ensure maximum efficiency during daily operations no matter where management may be at the time.

This real-time data can go a step further with custom notifications. Send an email to a carrier once their trailer has been emptied to put a stop to demurrage costs. Monitor the dwell time of containers on a yard to process them before detention becomes an issue. Send an alert to a receiving manager when a hot load is checked in at the gate. Alert the yard jockey during the yard check if a trailer is due for preventative maintenance.

Beyond collecting and updating data, historical reporting helps to analyze compliance and find choke points that are dragging down efficiency. Identify who is missing vital information, see which segments of the operation are inefficient, find opportunities for improvement and take action to optimize the operation at any facility.

Exotrac’s Yard Management System offerings include:

YardTrac Lite – the basics to manage any yard. Check in and check out all trailers and containers, perform yard checks and log any yard moves, fight detention and demurrage costs.

YardTrac Pro – advanced features including smart dispatch, dock door scheduling, tailored reporting and custom features to closely emulate current production and management practices.

LotTrac – keep on top of preventative maintenance and asset usage with reporting and compliance for inter-facility movements

The story of Exotrac is the story of the evolution of technology usage in Yard Management. From a few local clients in New York and New Jersey, Exotrac now serves clients across the US and in Canada and Mexico - in verticals ranging from manufacturing and distribution to transloading, automotive, food, beverage and grocery, clothing and specialty retail, chemical production and more. Manual pen and paper processes have been replaced by smartphones, updating data in real time and providing visibility and accountability across all departments.

You can view their Patch article by going to http://patch.com/new-york/longisland/yard-management-system-yms